Privacy & Data Protection Notice

This notice applies to scholarship applicants, students, scholars, parents or guardians where relevant, referees, mentors, partners, donors, collaborators, and anyone who contacts the Daniel & Joy Foundation.

Depending on your interaction with us, we may collect:

• Name
• Email address
• Phone number, if provided
• Citizenship or permanent residency information
• School, university, or course information
• Academic or enrolment information
• Scholarship application responses
• Personal essays or written reflections
• Information relating to financial need
• Supporting documents submitted for scholarship assessment
• Reference or referee information
• Mentoring or scholar administration information
• Partnership or contact enquiries
• Any other information you choose to provide to us

We may use personal data for the following purposes:

• Responding to enquiries
• Administering scholarship applications
• Assessing eligibility, financial need, and suitability
• Communicating with applicants and shortlisted candidates
• Conducting application reviews and interviews
• Managing scholarship decisions and award administration
• Supporting scholar onboarding and mentoring
• Maintaining internal records
• Communicating with mentors, partners, or collaborators where relevant
• Improving our scholarship process and applicant experience
• Complying with legal, regulatory, or administrative requirements

Scholarship application information will be used only for scholarship administration, eligibility assessment, selection, communication, mentoring, award administration, and related record-keeping.

Personal, academic, and financial information will be reviewed only by authorised persons involved in the scholarship process. We do not sell application information or use it for unrelated purposes.

We may disclose personal data only where reasonably necessary, including to:

• Authorised Foundation reviewers or administrators
• Mentors, advisors, or partners involved in the scholarship process
• Service providers who support website hosting, forms, email, cloud storage, or administration
• Professional advisors where needed
• Public authorities or regulators where required by law

We will not sell personal data.

We take reasonable steps to protect personal data from unauthorised access, collection, use, disclosure, copying, modification, disposal, or similar risks. Access to scholarship information is limited to authorised persons who need the information for the relevant purpose.

We retain personal data only for as long as reasonably necessary for scholarship administration, review, award management, mentoring, legal, administrative, or record-keeping purposes. When personal data is no longer needed, we will take reasonable steps to delete, anonymise, or securely dispose of it.

We generally rely on the information provided by applicants and other individuals. Please contact us if your personal data changes or if you believe the information we hold is inaccurate or incomplete.

You may contact us to:

• Withdraw consent for future use of your personal data
• Request access to personal data we hold about you
• Request correction of inaccurate or incomplete personal data
• Ask questions about how your personal data is handled

We may need reasonable time to process requests. Withdrawal of consent may affect our ability to continue processing an application, scholarship award, mentoring relationship, enquiry, or other interaction.

Our website may use third-party services for hosting, forms, email, spam protection, analytics, cloud storage, or other operational purposes. These providers may process personal data on our behalf only as needed to provide their services.

Our website may use cookies or similar technologies to support website functionality, improve user experience, prevent spam, and understand general website usage. You may adjust your browser settings to manage cookies.

For questions, requests, or concerns about this notice or the handling of personal data, please contact: